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SPEC SHEET — STORE / SELLER
File no.
GF-STORE-001
Status
● PRE-RELEASE · WAITLIST OPEN
Revision
04.07 · 2026
// a tool for the shop, not some corporate software flogged to the shop.

Run the shop.
We do the bloody spreadsheets
everything else.

Built on the metadata graph behind gatefold.fm. Wired to the Square hardware already on your counter. Priced like a proper record shop would price it.

Scan a barcode, get the right pressing. Print a tag, ring it up on the till with Square, and watch it drop off your shelf and your web shop in the same second.

Request early access ↗Read the spec ↓
§ 1.0 · WORKFLOW

Four steps. Back-office sorted.

Every shop tool out there asks you to choose between Square (great for payments, blind to records), Discogs (great for the catalogue, garbage at the till), or a full Shopify build (great, but more than most indie shops need to maintain). We built one tool that handles all four steps and partners with the rest — we don't make you re-type a bloody thing.

01 / SCAN
Scan in
Barcode, EAN-13, or Discogs URL. The Clerk picks the exact pressing — country, year, label code, matrix. No more having 11 tabs open on Discogs, mate.
02 / PRICE
Price 'em up
Comp values from sold listings. Print a tag with a QR back to the album page. Or just chuck it in a fixed-price bin.
03 / RING
Ring 'em up
Square Reader, Stand, Terminal, or in-app pay. Tax + transaction reconciles back to the SKU automatically.
04 / DONE
Done, easy as.
Inventory drops. Web shop updates. Receipt emails the buyer with the Clerk's commentary on what they just bought.
§ 2.0 · SPEC

Seven things that actually keep indie shops ticking along.

Seven tools, hand-built around how a shop owner actually moves through their day. If you need something we haven't built — see § 3.0.

FILE 01· PRESSING.ID

Barcode in. Right pressing out.

Every Discogs listing lives or dies on getting the pressing right — country, year, label code, matrix runouts. We do that hard yakka for you. Scan an EAN-13 or paste a Discogs URL; we surface every pressing on the graph and let you pick the one in your hand.

INPUT
EAN-13 / UPC / ISBN · Discogs URL · manual SKU
MATCH
98.4% first-scan hit rate (test corpus)
DATA
Discogs · MusicBrainz · Apple Music · internal
FALLBACK
Wizard: format → label → year → matrix
// THE CLERKMatrix runouts say it's the early Aussie Albert press. Stick $35 on it.
store.gatefold.fm / scan
REV 04.07
SCANNING · 074645842325
EAN-13
3 PRESSINGS MATCHED — pick the right oneDiscogs sync
PF
1979 · UK · Harvest · SHVL 815
Matrix A1/B1 · est. $45–60
select
PF
1979 · US · Columbia · PC2 36183
Matrix A1/B2 · est. $28–40
PICK
PF
1994 · EU · EMI · 7243 8 31243
Matrix — · est. $18–24
select
// THE CLERK: Matrix runouts say it's the early Aussie Albert press. Stick $35 on it.
FILE 02· POS.SQUARE

Square hardware. Gatefold brain.

You already own a Square Reader, Stand, or Terminal. Don't replace it. We sit on top of Square's API as the catalogue and inventory layer — every transaction reconciles back to the exact SKU, with tax + tip handled by Square the way it always has been.

HARDWARE
Reader S3 · Stand · Terminal · Register
SETTLES
Same-day deposit (Square instant)
TAX
Auto by postcode · per-item override
IN-APP PAY
Gatefold app users → 5% to you, no card fees
// THE CLERKThe Square Reader on your counter is fine. We're not asking you to buy new hardware, mate.
till · square terminal
● LIVE
LP
Pink Floyd — The Wall
LP · 2x12" · Columbia 1979
$35.00
LP
Aja — Steely Dan
LP · ABC 1977 · NM
$28.00
$1
$2 BIN — random LP
BIN · NO BARCODE · 1 of 12 today
$1.00
LP
Funko Pop — Ozzy
MERCH · SKU GF-4419
$12.00
Subtotal · 4 items$76.00
Total due
$82.46
incl. $6.46 tax
TAP / INSERTSquare Reader S3
CASHopen drawer
GATEFOLD ACCTin-app pay (5%)
FILE 03· LABEL.PRINT

Tags that look like a proper record store.

Three templates: Standard, Grail, $1 Bin. Dymo 450, Brother QL, or any 1.125 × 3.5 thermal printer. Every tag carries a QR that opens that exact pressing on gatefold.fm — with the Clerk's commentary, sound DNA, and want-list match for the buyer scanning it.

PRINTERS
Dymo 450/550 · Brother QL-820/1100 · Zebra ZD
SIZES
1.125×3.5 · 2×1 · 4×6 (sleeve cards)
QR LINKS
gatefold.fm/g/[sku] → album page
BATCH
Print 200+ at once from the cart
print · dymo 450 · 1.125 × 3.5"
QUEUE · 12
GROOVELINESKU GF-2841
STEELY DAN — Aja
ABC AA-1006 · 1977 US · NM/NM
$28
gatefold.fm/g/2841 — scan for the clerk's notes
GRAIL
GROOVELINESKU GF-2842
MADVILLAIN — Madvillainy
STH2065 · 2004 OG · NM/M-
$280
3 templates · $1 bin · standard · grailQR → album page
FILE 04· BIN.PRICING

$2 bin. $10 wall. 4-for-$20.

Not every record needs a SKU. Define a bin — pick a crate, a format, a tag — and every item that drops in gets the bin price at the till. Run a Saturday clear-out without typing 142 SKUs. Tear it down at close.

BIN TYPES
Fixed price · bundle (4-for-X) · % off
ASSIGN BY
Crate · format · tag · scan-and-toss
TILL
Auto-applies, no clerk override needed
REPORTS
See bin velocity in the dashboard
// THE CLERKThe $2 bin is where shops actually move volume. The big platforms don't even support it.
bins · fixed-price
3 ACTIVE
$1
$2 BIN — saturday clear-out
142 records · all unscanned LPs from crate 3
● LIVE
edit
$5
$10 CD WALL
380 cds · rock + pop only · excl. sealed
● LIVE
edit
$3
TAPE TABLE — $5 each
88 cassettes · all CASS format
● LIVE
edit
$4/$20
4-FOR-$20 — 7" singles
210 singles · auto-bundle at till
○ paused
edit
FILE 05· WEB.SHOP

A web presence, free, that pulls its weight.

gatefold.fm/store/your-shop. Auto-generated, auto-synced from your inventory. Just-in feed, grail wall, hours, Google Maps, Instagram, Discogs profile — all wired up the moment you connect them. Your shelf becomes the product page.

URL
gatefold.fm/store/[slug] + custom domain
SECTIONS
Just in · grails · genre walls · staff picks
SYNC
Live from inventory · 60-sec lag max
SOCIAL
IG · Discogs · Maps · Bandcamp embed
gatefold.fm/store/grooveline-records
PUBLIC
RECORD STORE · MELBOURNE VIC
Grooveline Records
4019 brunswick st · open tue–sun 11–7
OPEN NOW
JUST IN · 47 NEW
BB
NF
PF
NW
CL
AC
GRAIL WALL · BEHIND THE COUNTER
LP
Madvillainy
OG · Stones Throw
$280
LP
Pet Sounds
1966 mono · NM
$420
LP
Loveless
1991 UK · sealed
$180
GOOGLE MAPS · INSTAGRAM · DISCOGSAUTO-SYNCED
FILE 06· CHANNEL.EXCLUSIVE

14 days for the regulars. Then we flick it.

Bring a record in, scan it in, hold it for the locals who actually walk through your door. For 14 days it lives only on your shelf and your shop page on gatefold.fm — nowhere else. Day 15, if it hasn't sold, we auto-syndicate to Discogs, eBay, your own Shopify if you have one. One inventory, every channel, no double-listing, no double-selling.

EXCLUSIVE WINDOW
14 days · adjustable per item or shop default
CHANNELS
gatefold.fm · Discogs · eBay · Shopify
SYNC
Sells anywhere → pulls from everywhere, < 60s
OVERRIDE
Per-SKU "never leave the shop" toggle for grails
// THE CLERKMrs. Macca comes in every Saturday. Give her first crack at the Acca Dacca promo before it hits eBay.
channels · 14-day exclusive
● AUTO-SYNDICATE ON
RECORD
DAY
SHOP
GF
DISC
EBAY
Steely Dan — Aja
LP · 1977 ABC orig. · $35
3/14
● LIVE
● LIVE
○ HOLD
○ HOLD
Slowdive — Souvlaki
2xLP · 2023 reissue · $42
11/14
● LIVE
● LIVE
○ HOLD
○ HOLD
Madvillain — Madvillainy
LP · 2004 1st press · $280
17/14
● LIVE
● LIVE
● LIVE
● LIVE
SOLD ANYWHERE → PULLS FROM EVERYWHERE · < 60sNO DOUBLE-LIST · NO DOUBLE-SELL
FILE 07· SALES.OPS

Inventory + sales reporting that respects your time.

One screen. Stock on the floor, sold last 30 days, shrinkage (nickings), revenue, velocity per SKU. Funko Pops, lava lamps, books, tapes — non-music gets the same treatment with manual SKUs. BAS-ready exports for your beancounter.

CATALOGUE
LP · CD · Cass · 7" · Merch · Books · Misc
VELOCITY
Per-SKU 7/30/90-day trends
EXPORT
CSV · QuickBooks · BAS ready
ALERTS
Slow movers · low stock · grail viewed
// THE CLERKYour beancounter at tax time will thank you. Or won't. Either way the file's there.
inventory · 4,182 items
SYNC · 18s ago
ON FLOOR
4,182
SOLD · 30D
892
AVG TICKET
$31
REVENUE
$28,409
SKU
TITLE / FORMAT
QTY
PRICE
VELOCITY
GF-2841
Steely Dan — Aja · LP
3
$28
4/wk
GF-2842
Madvillain — Madvillainy · LP · GRAIL
1
$280
0.2/mo
GF-2843
Big Thief — Dragon · 2xLP
7
$32
6/wk
GF-1107
Funko Pop — Farnsy · MERCH
12
$12
2/wk
GF-0042
$2 BIN · 142 items · BATCH
142
$1
38/wk
§ 2.5 · WE GOT YOU

Your shop runs a bit different. No wukkas. We've got ya.

Every shop runs different. Different floor layout, different POS, different consignment maths, different stack of weird old-format thing-a-ma-jigs out the back. Nothing on this page is set in stone — see something missing, ask. Most of these are an arvo of work for us.

Different label format?
We'll cut the template.
Want Stripe instead of Square?
We'll wire Stripe.
Already running Shopify?
Two-way sync. Catalogue + orders.
Flogging records at the local Sunday market?
Mobile mode + offline cart.
Consignment with a 60/40 split?
Built-in. Set it once.
Tape store with weird format codes?
Custom format taxonomies.
Need a printed end-of-day report?
PDF, CSV, or thermal-printed.
Books and zines mixed in?
ISBN scans, same flow.
QuickBooks Desktop, not Online?
IIF export, with a heavy sigh, mate.
Want your own custom domain?
DNS, SSL, done.
Sell on Discogs at the same time?
Two-way sync.
Funko Pops, lava lamps, oddities?
Manual SKU, same dashboard.
Cash-only Saturday market stall?
Cash mode, till reconciliation.
Hold a record for 48 hours?
Holds + pre-orders, name on the card.
// THE CLERK: Your shop's not some corporate SaaS use-case. It's a record store. Tell us what's weird about how you do it and we'll bend the software, not the other way around.
Tell us what's weird →
§ 4.0 · ABOUT THE FOUNDER
FOUNDER · 2026
ID PHOTO · ON FILE
Matthew Goff
600
records on the wall
500+
concerts
Bn+
users at scale

Built by someone who actually flips through your stacks.

EX-GOOGLE
EX-ZAPPOS
600+LP COLLECTION
500+CONCERTS
Twenty years in big tech — Google, Zappos, the whole shebang — building things that scaled to billions of users. The whole time, the part of my week I actually looked forward to was Saturday arvo at the local shop. I built the consumer side of gatefold.fm because nobody had built the second-screen tool a 600-record collection deserves.
But the apps and tools the shops use? Square doesn't know what a pressing is. Discogs treats sellers like a feature, not a customer. Shopify is a great platform but more than most indie shops want to maintain. Indie shops have been stuck choosing between three half-fits for fifteen years and nobody who actually loves records has built the missing piece.
// THE PITCH
If you run a shop and you've ever cursed at a Square dashboard at midnight trying to figure out which INXS pressing you sold, chuck me an email. We'll sort it out, mate.
§ 3.0 · PLANS

Three plans. One commission. No bullshit fees, mate.

Priced for record fairs, indie shops, and one-time setups. The 5% commission on app sales is in writing, in the contract, and is never going up. If you need something custom, see Shop Built-to-Spec.

RECORD FAIR
RECORD FAIR / INDEPENDENT SELLER
Weekend sellers · crate-diggers
$10/ mo
or $99/yr — pause anytime between fairs.
  • Up to 1,000 active SKUs
  • Mobile scanner + Square Reader
  • Bin pricing + receipt printer
  • Public seller page on gatefold.fm
  • 1 user account
Request access
POPULAR
INDIE SHOP
Brick & mortar · 1–3 staff
$50/ mo
All hardware integrations · unlimited SKUs.
  • Unlimited inventory + non-music
  • Square Stand / Terminal / Register
  • Label printer + 3 templates
  • Web storefront + custom domain
  • Holds, pre-orders, want-list match
  • Up to 5 staff accounts
  • Sales reporting + QuickBooks export
Request access
ONE-TIME
STARTER KIT
Setup-included bundle
$TBDone-time
Square reader + thermal printer + onboarding.
  • Square Reader S3 (or credit toward Stand)
  • Brother QL-820 thermal printer
  • Starter pack — 500 thermal labels
  • 2-hour live setup with a human
  • First 3 months of Indie Shop included
  • 30-day money back, deadset.
Pre-order kit
§ 3.1 · BUILT-TO-SPEC

Your shop, your flow. We'll build it.

Every shop runs differently. If your workflow needs something we haven't built — a particular consignment split, a weird crate-tagging system, an integration with the POS your wife's cousin wrote in 2009 — we'll scope it, build it, and ship it. Demo first, then we talk dollars.

Book a 30-min demo →includes scoping for custom feature dev
5%
COMMISSION ON IN-APP SALES

5% forever. In writing. Never going up, straight up.

When a gatefold.fm app user buys from your shop through the app, we take 5% — payment processing included. Zero on shipping. Whatever the buyer pays for shipping goes straight to you. The contract says we can't raise the commission. Ever.

Discogs · 9% + payment fees + shipping cut
eBay · 13.25% + payment fees + shipping cut
Gatefold · 5%. Zero on shipping.
§ 5.0 · EARLY ACCESS · 1 SHOP LIVE
G
Grooveline Records
Melbourne, VIC
Brick & mortar · est. 2014
~4,200 SKUs
● ON GATEFOLD STORE
We replaced two spreadsheets, a Discogs tab I never closed, and the back of an envelope. The barcode-to-pressing thing alone saves me an hour a day. The $2 bin actually works at the till without me overriding a bloody thing.
● Hours saved / week · ~7● SKUs onboarded · 4,182● Web shop visits / mo · 1,840
§ 6.0 · BOOK A DEMO

Talk to a human.

20 minutes, no boring slide decks. We'll walk you through Gatefold for Shops on a real inventory and answer anything. Pick a format, drop three windows that work for you, and we'll confirm one within 24 hours.

QUESTIONS?shops@gatefold.fm↗
Shop / Seller name
Your name
Email
Phone (optional)
City / state
Type of seller
HOW SHOULD WE MEET?Pick one
PROPOSED CALL TIMES — 20 MINAll times in your local zone
SLOT 01PRIMARY
SLOT 02BACKUP
SLOT 03BACKUP 2
Time zone
Anything specific to cover?
AWAITING CONFIRMATION
FORM GF-001 · DEMO REQUEST
ORPrefer email? Hit shops@gatefold.fm direct — same humans, same 24-hour reply.