What POS software works best for an independent record store?

Gatefold for Shops sits on top of Square POS as the catalog and inventory layer for indie record stores. Use your existing Square Reader, Stand, Terminal, or Register — every transaction reconciles back to the exact pressing SKU. Tax and tip are handled by Square the way they always have been. No new hardware required.

Is there a Discogs alternative for record store sellers?

Gatefold for Shops gives indie record stores a 14-day exclusive selling window on the Gatefold marketplace, then auto-syndicates unsold inventory to Discogs, eBay, and your own Shopify on day 15. Sells anywhere, pulls from everywhere in under 60 seconds — no double-listings, no double-sells. Commission is 5% on Gatefold sales (versus 9% on Discogs and 13.25% on eBay), zero on shipping.

How do you identify a vinyl pressing from a barcode?

Scan an EAN-13 barcode or paste a Discogs URL and Gatefold for Shops surfaces every pressing on its metadata graph (Discogs, MusicBrainz, Apple Music, internal data) so you can pick the exact one in your hand — country, year, label code, matrix runouts. 98.4% first-scan hit rate on test corpus. Fallback wizard handles the edge cases by format → label → year → matrix.

Can I get a free web shop for my record store?

Yes. Every Gatefold for Shops account gets a free auto-generated public storefront at gatefold.fm/store/[your-slug] — auto-synced from your inventory with a just-in feed, grail wall, hours, Google Maps, Instagram and Discogs profile. Custom domain supported (DNS and SSL handled).

What thermal label printers does Gatefold support for record stores?

Dymo 450/550, Brother QL-820/1100, and Zebra ZD models. Three label templates included: Standard, Grail, and $1 Bin. Sizes: 1.125 × 3.5, 2 × 1, 4 × 6 (sleeve cards). Every tag carries a QR code linking back to that exact pressing on gatefold.fm with the Clerk's commentary, sound DNA, and want-list match for the buyer.

Can I import my existing Discogs inventory?

Yes — CSV import from Discogs, with Gatefold auto-matching pressings to its metadata graph. White-glove onboarding included with the Indie Shop plan and Starter Kit. Two-way Discogs sync keeps both inventories aligned.

What does Gatefold for Shops cost?

Three plans: Record Fair / Independent Seller at $10/mo or $99/yr (up to 1,000 SKUs, mobile + Square Reader); Indie Shop at $50/mo (unlimited SKUs, full Square integration, web storefront, custom domain, sales reporting + QuickBooks export); Starter Kit one-time bundle (Square Reader S3 + Brother QL-820 thermal printer + onboarding + first 3 months of Indie Shop). The 5% in-app commission is in writing in the contract and never goes up.

Does Gatefold handle non-music inventory like Funko Pops, books, or merch?

Yes. Manual SKU support for any format — LPs, CDs, cassettes, 7-inches, books, zines, Funko Pops, lava lamps, oddities. ISBN scans use the same flow as record barcodes.

Can I sell at record fairs with Gatefold?

Yes. The Record Fair / Independent Seller plan ($10/mo, $99/yr) is built for weekend sellers and crate-haulers. Includes mobile scanner support, a Square Reader integration, offline cart for spotty venue Wi-Fi, bin pricing, and a public seller page on gatefold.fm. Pause anytime between fairs.

// a tool for the shop, not a tool sold to the shop.

Run the shop.
We do the spreadsheets
everything else.

Request early access ↗Read the spec ↓

§ 1.0 · WORKFLOW

Four steps. Back-office handled.

Every shop tool out there asks you to choose between Square (great for payments, blind to records), Discogs (great for catalogue, garbage at point-of-sale), or a full Shopify build (great, but more than most indie shops need to maintain). We built one tool that handles all four steps and partners with the rest — don't make you re-type a damn thing.

01 / SCAN

Scan in

Barcode, EAN-13, or Discogs URL. The Clerk picks the exact pressing — country, year, label code, matrix. No more 11-tab Discogs research.

02 / PRICE

Price up

Comp values from sold listings. Print a tag with QR back to the album page. Or drop it in a fixed-price bin.

03 / RING

Ring up

Square Reader, Stand, Terminal, or in-app pay. Tax + transaction reconciles back to the SKU automatically.

04 / DONE

Done.

Inventory drops. Web shop updates. Receipt emails the buyer with the Clerk's commentary on what they just bought.

§ 2.0 · SPEC

Seven things that make indie shops actually run.

Seven tools, hand-built around how a shop owner already moves through their day. If you need something we haven't built — see § 3.0.

FILE 01· PRESSING.ID

Barcode in. Right pressing out.

Every Discogs listing lives or dies on getting the pressing right — country, year, label code, matrix runouts. We do that work for you. Scan an EAN-13 or paste a Discogs URL; we surface every pressing on the graph and let you pick the one in your hand.

INPUT

EAN-13 / UPC / ISBN · Discogs URL · manual SKU

MATCH

98.4% first-scan hit rate (test corpus)

DATA

Discogs · MusicBrainz · Apple Music · internal

FALLBACK

Wizard: format → label → year → matrix

// THE CLERKMatrix runouts say it's the early Columbia press. Stick a $35 on it.

store.gatefold.fm / scan

REV 04.07

SCANNING · 074645842325

EAN-13

3 PRESSINGS MATCHED — pick the right oneDiscogs sync

1979 · UK · Harvest · SHVL 815

Matrix A1/B1 · est. $45–60

select

1979 · US · Columbia · PC2 36183

Matrix A1/B2 · est. $28–40

PICK

1994 · EU · EMI · 7243 8 31243

Matrix — · est. $18–24

select

// THE CLERK: Matrix runouts say it's the early Columbia press. Stick a $35 on it.

FILE 02· POS.SQUARE

Square hardware. Gatefold brain.

You already own a Square Reader, Stand, or Terminal. Don't replace it. We sit on top of Square's API as the catalogue and inventory layer — every transaction reconciles back to the exact SKU, with tax + tip handled by Square the way it always has been.

HARDWARE

Reader S3 · Stand · Terminal · Register

SETTLES

Same-day deposit (Square instant)

TAX

Auto by postal code · per-item override

IN-APP PAY

Gatefold app users → 5% to you, no card fees

// THE CLERKThe Square Reader on your counter is fine. We're not asking you to buy new hardware.

● LIVE

Pink Floyd — The Wall

LP · 2x12" · Columbia 1979

$35.00

Aja — Steely Dan

LP · ABC 1977 · NM

$28.00

$1 BIN — random LP

BIN · NO BARCODE · 1 of 12 today

$1.00

Funko Pop — Ozzy

MERCH · SKU GF-4419

$12.00

Subtotal · 4 items$76.00

Total due

$82.46

incl. $6.46 tax

TAP / INSERTSquare Reader S3

CASHopen drawer

GATEFOLD ACCTin-app pay (5%)

FILE 03· LABEL.PRINT

Tags that look like a record store.

Three templates: Standard, Grail, $1 Bin. Dymo 450, Brother QL, or any 1.125 × 3.5 thermal printer. Every tag carries a QR that opens that exact pressing on gatefold.fm — with the Clerk's commentary, sound DNA, and want-list match for the buyer scanning it.

PRINTERS

Dymo 450/550 · Brother QL-820/1100 · Zebra ZD

SIZES

1.125×3.5 · 2×1 · 4×6 (sleeve cards)

QR LINKS

gatefold.fm/g/[sku] → album page

BATCH

Print 200+ at once from the cart

print · dymo 450 · 1.125 × 3.5"

QUEUE · 12

GROOVELINESKU GF-2841

STEELY DAN — Aja

ABC AA-1006 · 1977 US · NM/NM

$28

gatefold.fm/g/2841 — scan for the clerk's notes

GRAIL

GROOVELINESKU GF-2842

MADVILLAIN — Madvillainy

STH2065 · 2004 OG · NM/M-

$280

3 templates · $1 bin · standard · grailQR → album page

FILE 04· BIN.PRICING

$1 bin. $5 wall. 4-for-$20.

Not every record needs a SKU. Define a bin — pick a crate, a format, a tag — and every item that drops in gets the bin price at the register. Run a Saturday clear-out without typing 142 SKUs. Tear it down at close.

BIN TYPES

Fixed price · bundle (4-for-X) · % off

ASSIGN BY

Crate · format · tag · scan-and-toss

Auto-applies, no clerk override needed

REPORTS

See bin velocity in the dashboard

// THE CLERKThe $1 bin is where shops actually move volume. The big platforms don't even support it.

bins · fixed-price

3 ACTIVE

$1 BIN — saturday clear-out

142 records · all unscanned LPs from crate 3

● LIVE

edit

$5 CD WALL

380 cds · rock + pop only · excl. sealed

● LIVE

edit

TAPE TABLE — $3 each

88 cassettes · all CASS format

● LIVE

edit

$4/$20

4-FOR-$20 — 7" singles

210 singles · auto-bundle at register

○ paused

edit

FILE 05· WEB.SHOP

A web presence, free, that pulls its weight.

gatefold.fm/store/your-shop. Auto-generated, auto-synced from your inventory. Just-in feed, grail wall, hours, Google Maps, Instagram, Discogs profile — all wired up the moment you connect them. Your shelf becomes the product page.

URL

gatefold.fm/store/[slug] + custom domain

SECTIONS

Just in · grails · genre walls · staff picks

SYNC

Live from inventory · 60-sec lag max

SOCIAL

IG · Discogs · Maps · Bandcamp embed

gatefold.fm/store/grooveline-records

PUBLIC

RECORD STORE · TORONTO ON

Grooveline Records

4019 queen st w · open tue–sun 11–7

OPEN NOW

JUST IN · 47 NEW

GRAIL WALL · BEHIND THE COUNTER

Madvillainy

OG · Stones Throw

$280

Pet Sounds

1966 mono · NM

$420

Loveless

1991 UK · sealed

$180

GOOGLE MAPS · INSTAGRAM · DISCOGSAUTO-SYNCED

FILE 06· CHANNEL.EXCLUSIVE

14 days for the regulars. Then we move it.

Bring a record in, scan it in, hold it for the people who actually walk through your door. For 14 days it lives only on your shelf and your shop page on gatefold.fm — nowhere else. Day 15, if it hasn't sold, we auto-syndicate to Discogs, eBay, your own Shopify if you have one. One inventory, every channel, no double-listing, no double-selling.

EXCLUSIVE WINDOW

14 days · adjustable per item or shop default

CHANNELS

gatefold.fm · Discogs · eBay · Shopify

SYNC

Sells anywhere → pulls from everywhere, < 60s

OVERRIDE

Per-SKU "never leave the shop" toggle for grails

// THE CLERKMrs. Patel comes in every Saturday. Give her first crack at the Steely Dan promo before it hits eBay.

channels · 14-day exclusive

● AUTO-SYNDICATE ON

RECORD

DAY

SHOP

DISC

EBAY

Steely Dan — Aja

LP · 1977 ABC orig. · $35

3/14

● LIVE

○ HOLD

Slowdive — Souvlaki

2xLP · 2023 reissue · $42

11/14

● LIVE

○ HOLD

Madvillain — Madvillainy

LP · 2004 1st press · $280

17/14

● LIVE

SOLD ANYWHERE → PULLS FROM EVERYWHERE · < 60sNO DOUBLE-LIST · NO DOUBLE-SELL

FILE 07· SALES.OPS

Inventory + sales reporting that respects your time.

One screen. Stock on the floor, sold last 30 days, shrinkage, revenue, velocity per SKU. Funko Pops, lava lamps, books, tapes — non-music gets the same treatment with manual SKUs. Tax-ready exports for your accountant.

CATALOGUE

LP · CD · Cass · 7" · Merch · Books · Misc

VELOCITY

Per-SKU 7/30/90-day trends

EXPORT

CSV · QuickBooks · T2125 ready

ALERTS

Slow movers · low stock · grail viewed

// THE CLERKYour accountant in April will thank you. Or won't. Either way the file's there.

inventory · 4,182 items

SYNC · 18s ago

ON FLOOR

4,182

SOLD · 30D

892

AVG TICKET

$31

REVENUE

$28,409

SKU

TITLE / FORMAT

QTY

PRICE

VELOCITY

GF-2841

Steely Dan — Aja · LP

$28

4/wk

GF-2842

Madvillain — Madvillainy · LP · GRAIL

$280

0.2/mo

GF-2843

Big Thief — Dragon · 2xLP

$32

6/wk

GF-1107

Funko Pop — Ozzy · MERCH

$12

2/wk

GF-0042

$1 BIN · 142 items · BATCH

142

38/wk

§ 2.5 · WE GOT YOU

Your shop runs different. Cool. We got you.

Every shop runs different. Different floor layout, different POS, different consignment math, different stack of weird old-format thing-a-ma-jigs in the back. Nothing on this page is set in stone — see something missing, ask. Most of these are an afternoon of work for us.

Different label format?

We'll cut the template.

Want Stripe instead of Square?

We'll wire Stripe.

Already running Shopify?

Two-way sync. Catalogue + orders.

Selling at a record fair on Sunday?

Mobile mode + offline cart.

Consignment with a 60/40 split?

Built-in. Set it once.

Tape store with weird format codes?

Custom format taxonomies.

Need a printed end-of-day report?

PDF, CSV, or thermal-printed.

Books and zines mixed in?

ISBN scans, same flow.

QuickBooks Desktop, not Online?

IIF export, with a sigh.

Want your own custom domain?

DNS, SSL, done.

Sell on Discogs at the same time?

Two-way sync.

Funko Pops, lava lamps, oddities?

Manual SKU, same dashboard.

Cash-only Saturday market booth?

Cash mode, drawer reconciliation.

Hold a record for 48 hours?

Holds + pre-orders, name on the card.

// THE CLERK: Your shop's not a SaaS use-case. It's a record store. Tell us what's weird about how you do it and we'll bend the software, not the other way around.

Tell us what's weird →

§ 4.0 · ABOUT THE FOUNDER

FOUNDER · 2026

ID PHOTO · ON FILE

Matthew Goff

linkedin.com/in/matthewgoff

600

records on the wall

500+

concerts

Bn+

users at scale

Built by someone who actually flips through your stacks.

EX-GOOGLE

EX-ZAPPOS

600+LP COLLECTION

500+CONCERTS

Twenty years in big tech — Google, Zappos, the works — building things that scaled to billions of users. The whole time, the part of my week I actually looked forward to was Saturday at the local shop. I built the consumer side of gatefold.fm because nobody had built the second-screen tool a 600-record collection deserves.

But the apps and tools the shops use? Square doesn't know what a pressing is. Discogs treats sellers like a feature, not a customer. Shopify is a great platform but more than most indie shops want to maintain. Indie shops have been stuck choosing between three half-fits for fifteen years and nobody who actually loves records has built the missing piece.

// THE PITCH

If you run a shop and you've ever cursed at a Square dashboard at midnight trying to figure out which Aja you sold, email me. We'll fix it.

§ 3.0 · PLANS

Three plans. One commission. No bullshit fees.

Priced for record fairs, indie shops, and one-time setups. The 5% commission on app sales is in writing, in the contract, and is never going up. If you need something custom, see Shop Built-to-Spec.

RECORD FAIR

RECORD FAIR / INDEPENDENT SELLER

Weekend sellers · crate-haulers

$10/ mo

or $99/yr — pause anytime between fairs.

Up to 1,000 active SKUs
Mobile scanner + Square Reader
Bin pricing + receipt printer
Public seller page on gatefold.fm
1 user account

Request access

POPULAR

INDIE SHOP

Brick + mortar · 1–3 staff

$50/ mo

All hardware integrations · unlimited SKUs.

Unlimited inventory + non-music
Square Stand / Terminal / Register
Label printer + 3 templates
Web storefront + custom domain
Holds, pre-orders, want-list match
Up to 5 staff accounts
Sales reporting + QuickBooks export

Request access

ONE-TIME

STARTER KIT

Setup-included bundle

$TBDone-time

Square reader + thermal printer + onboarding.

Square Reader S3 (or credit toward Stand)
Brother QL-820 thermal printer
Starter pack — 500 thermal labels
2-hour live setup with a human
First 3 months of Indie Shop included
30-day money back, full stop

Pre-order kit

§ 3.1 · BUILT-TO-SPEC

Your shop, your flow. We'll build it.

Every shop runs differently. If your workflow needs something we haven't built — a particular consignment split, a weird crate-tagging system, an integration with the POS your wife's cousin wrote in 2009 — we'll scope it, build it, and ship it. Demo first, then we talk dollars.

Book a 30-min demo →includes scoping for custom feature dev

COMMISSION ON IN-APP SALES

5% forever. In writing. Never going up.

When a gatefold.fm app user buys from your shop through the app, we take 5% — payment processing included. Zero on shipping. Whatever the buyer pays for shipping goes straight to you. The contract says we can't raise the commission. Ever.

Discogs · 9% + payment fees + shipping cut

eBay · 13.25% + payment fees + shipping cut

Gatefold · 5%. Zero on shipping.

§ 5.0 · EARLY ACCESS · 1 SHOP LIVE

Grooveline Records

Toronto, ON
Brick + mortar · est. 2014
~4,200 SKUs

● ON GATEFOLD STORE

We replaced two spreadsheets, a Discogs tab I never closed, and the back of an envelope. The barcode-to-pressing thing alone saves me an hour a day. The $1 bin actually works at the register without me overriding shit.

● Hours saved / week · ~7● SKUs onboarded · 4,182● Web shop visits / mo · 1,840

§ 6.0 · BOOK A DEMO

Talk to a human.

20 minutes, no slide deck. We'll walk you through Gatefold for Shops on a real inventory and answer anything. Pick a format, drop three windows that work for you, and we'll confirm one within 24 hours.

QUESTIONS?shops@gatefold.fm↗

ORPrefer email? Hit shops@gatefold.fm direct — same humans, same 24-hour reply.

Run the shop.We do the spreadsheetseverything else.

Four steps. Back-office handled.

Seven things that make indie shops actually run.

Barcode in. Right pressing out.

Square hardware. Gatefold brain.

Tags that look like a record store.

$1 bin. $5 wall. 4-for-$20.

A web presence, free, that pulls its weight.

14 days for the regulars. Then we move it.

Inventory + sales reporting that respects your time.

Your shop runs different. Cool. We got you.

Built by someone who actually flips through your stacks.

Three plans. One commission. No bullshit fees.

Your shop, your flow. We'll build it.

5% forever. In writing. Never going up.

Talk to a human.

Run the shop.
We do the spreadsheets
everything else.