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SPEC SHEET — STORE / SELLER
File no.
GF-STORE-001
Status
● PRE-RELEASE · WAITLIST OPEN
Revision
04.07 · 2026
// a tool for the shop, no some corporate shite flogged to the shop.

Run the shop.
We do the bloody spreadsheets
everything else.

Built on the metadata graph behind gatefold.fm. Wired to the Square hardware already on your counter. Priced like a proper record shop would price it.

Scan a barcode, get the right pressing. Print a tag, ring it up on the till with Square, watch it drop off your shelf and your web shop in the same second.

Request early access ↗Read the spec ↓
§ 1.0 · WORKFLOW

Four steps. Back-office sorted.

Every shop tool out there asks ye to choose between Square (braw for payments, blind to records), Discogs (braw for the catalogue, pure shite at the till), or a full Shopify build (great, but mair than most indie shops need to maintain). We built one tool that handles all four steps and partners with the rest — we dinna make ye re-type a single thing.

01 / SCAN
Scan in
Barcode, EAN-13, or Discogs URL. The Clerk picks the exact pressing — country, year, label code, matrix. Nae mair havin' 11 tabs open on Discogs.
02 / PRICE
Price up
Comp values from sold listings. Print a tag with a QR back to the album page. Or chuck it in a fixed-price bin.
03 / RING
Ring up
Square Reader, Stand, Terminal, or in-app pay. Tax + transaction reconciles back to the SKU automatically.
04 / DONE
Done, sorted.
Inventory drops. Web shop updates. Receipt emails the buyer with the Clerk's commentary on what they just bought.
§ 2.0 · SPEC

Seven things that actually keep indie shops tickin' ower.

Seven tools, hand-built around how a shop owner actually moves through their day. If ye need something we haven't built — see § 3.0.

FILE 01· PRESSING.ID

Barcode in. Right pressing out.

Every Discogs listing lives or dies on getting the pressing right — country, year, label code, matrix runouts. We do that hard graft for ye. Scan an EAN-13 or paste a Discogs URL; we surface every pressing on the graph and let ye pick the one in yer hand.

INPUT
EAN-13 / UPC / ISBN · Discogs URL · manual SKU
MATCH
98.4% first-scan hit rate (test corpus)
DATA
Discogs · MusicBrainz · Apple Music · internal
FALLBACK
Wizard: format → label → year → matrix
// THE CLERKMatrix runouts say it's the early Parlophone press. Stick £355 on it.
store.gatefold.fm / scan
REV 04.07
SCANNING · 074645842325
EAN-13
3 PRESSINGS MATCHED — pick the right oneDiscogs sync
PF
1979 · UK · Harvest · SHVL 815
Matrix A1/B1 · est. $45–60
select
PF
1979 · US · Columbia · PC2 36183
Matrix A1/B2 · est. $28–40
PICK
PF
1994 · EU · EMI · 7243 8 31243
Matrix — · est. $18–24
select
// THE CLERK: Matrix runouts say it's the early Parlophone press. Stick £355 on it.
FILE 02· POS.SQUARE

Square hardware. Gatefold brain.

Ye already own a Square Reader, Stand, or Terminal. Dinna replace it. We sit on top of Square's API as the catalogue and inventory layer — every transaction reconciles back to the exact SKU, with tax + tip handled by Square the way it always has been.

HARDWARE
Reader S3 · Stand · Terminal · Register
SETTLES
Same-day deposit (Square instant)
TAX
Auto by postcode · per-item override
IN-APP PAY
Gatefold app users → 5% to ye, nae card fees
// THE CLERKThe Square Reader on yer counter is fine. We're no askin' ye to buy new hardware, pal.
till · square terminal
● LIVE
LP
Pink Floyd — The Wall
LP · 2x12" · Columbia 1979
$35.00
LP
Aja — Steely Dan
LP · ABC 1977 · NM
$28.00
$1
£1 BIN — random LP
BIN · NO BARCODE · 1 of 12 today
$1.00
LP
Funko Pop — Ozzy
MERCH · SKU GF-4419
$12.00
Subtotal · 4 items$76.00
Total due
$82.46
incl. £6.46 tax
TAP / INSERTSquare Reader S3
CASHopen drawer
GATEFOLD ACCTin-app pay (5%)
FILE 03· LABEL.PRINT

Tags that look like a proper record shop.

Three templates: Standard, Grail, £1 Bin. Dymo 450, Brother QL, or any 1.125 × 3.5 thermal printer. Every tag carries a QR that opens that exact pressing on gatefold.fm — with the Clerk's commentary, sound DNA, and want-list match for the buyer scanning it.

PRINTERS
Dymo 450/550 · Brother QL-820/1100 · Zebra ZD
SIZES
1.125×3.5 · 2×1 · 4×6 (sleeve cards)
QR LINKS
gatefold.fm/g/[sku] → album page
BATCH
Print 200+ at once from the basket
print · dymo 450 · 1.125 × 3.5"
QUEUE · 12
GROOVELINESKU GF-2841
STEELY DAN — Aja
ABC AA-1006 · 1977 US · NM/NM
$28
gatefold.fm/g/2841 — scan for the clerk's notes
GRAIL
GROOVELINESKU GF-2842
MADVILLAIN — Madvillainy
STH2065 · 2004 OG · NM/M-
$280
3 templates · £1 bin · standard · grailQR → album page
FILE 04· BIN.PRICING

£1 bin. £5 wall. 4-for-£200.

No every record needs a SKU. Define a bin — pick a crate, a format, a tag — and every item that drops in gets the bin price at the till. Run a Saturday clear-out without typin' 142 SKUs. Tear it down at close.

BIN TYPES
Fixed price · bundle (4-for-X) · % off
ASSIGN BY
Crate · format · tag · scan-and-chuck
TILL
Auto-applies, nae clerk override needed
REPORTS
See bin velocity in the dashboard
// THE CLERKThe £1 bin is where shops actually shift volume. The big platforms dinna even support it.
bins · fixed-price
3 ACTIVE
$1
£1 BIN — saturday clear-out
142 records · all unscanned LPs from crate 3
● LIVE
edit
$5
£5 CD WALL
380 cds · rock + pop only · excl. sealed
● LIVE
edit
$3
TAPE TABLE — £3 each
88 cassettes · all CASS format
● LIVE
edit
$4/$20
4-FOR-£200 — 7" singles
210 singles · auto-bundle at till
○ paused
edit
FILE 05· WEB.SHOP

A web presence, free, that pulls its weight.

gatefold.fm/store/your-shop. Auto-generated, auto-synced from yer inventory. Just-in feed, grail wall, hours, Google Maps, Instagram, Discogs profile — all wired up the moment ye connect them. Yer shelf becomes the product page.

URL
gatefold.fm/store/[slug] + custom domain
SECTIONS
Just in · grails · genre walls · staff picks
SYNC
Live from inventory · 60-sec lag max
SOCIAL
IG · Discogs · Maps · Bandcamp embed
gatefold.fm/store/grooveline-records
PUBLIC
RECORD STORE · GLASGOW SCOTLAND
Grooveline Records
235 Byres Rd · open tue–sun 11–7
OPEN NOW
JUST IN · 47 NEW
BB
NF
PF
NW
CL
AC
GRAIL WALL · BEHIND THE COUNTER
LP
Madvillainy
OG · Stones Throw
$280
LP
Pet Sounds
1966 mono · NM
$420
LP
Loveless
1991 UK · sealed
$180
GOOGLE MAPS · INSTAGRAM · DISCOGSAUTO-SYNCED
FILE 06· CHANNEL.EXCLUSIVE

14 days for the regulars. Then we shift it.

Bring a record in, scan it in, hold it for the locals who actually walk through yer door. For 14 days it lives only on yer shelf and yer shop page on gatefold.fm — nowhere else. Day 15, if it hasn't sold, we auto-syndicate to Discogs, eBay, yer own Shopify if ye have one. One inventory, every channel, nae double-listing, nae double-selling.

EXCLUSIVE WINDOW
14 days · adjustable per item or shop default
CHANNELS
gatefold.fm · Discogs · eBay · Shopify
SYNC
Sells anywhere → pulls from everywhere, < 60s
OVERRIDE
Per-SKU "never leave the shop" toggle for grails
// THE CLERKMrs. MacAulay comes in every Saturday. Give her first crack at the Steely Dan promo before it goes on eBay.
channels · 14-day exclusive
● AUTO-SYNDICATE ON
RECORD
DAY
SHOP
GF
DISC
EBAY
Steely Dan — Aja
LP · 1977 ABC orig. · $35
3/14
● LIVE
● LIVE
○ HOLD
○ HOLD
Slowdive — Souvlaki
2xLP · 2023 reissue · $42
11/14
● LIVE
● LIVE
○ HOLD
○ HOLD
Madvillain — Madvillainy
LP · 2004 1st press · $280
17/14
● LIVE
● LIVE
● LIVE
● LIVE
SOLD ANYWHERE → PULLS FROM EVERYWHERE · < 60sNO DOUBLE-LIST · NO DOUBLE-SELL
FILE 07· SALES.OPS

Inventory + sales reporting that respects yer time.

One screen. Stock on the floor, sold last 30 days, shrinkage (nickings), revenue, velocity per SKU. Funko Pops, lava lamps, books, tapes — non-music gets the same treatment with manual SKUs. Tax-ready exports for yer beancounter.

CATALOGUE
LP · CD · Cass · 7" · Merch · Books · Misc
VELOCITY
Per-SKU 7/30/90-day trends
EXPORT
CSV · QuickBooks · HMRC ready
ALERTS
Slow movers · low stock · grail viewed
// THE CLERKYer accountant will thank ye come tax season. Or won't. Either way, the file's there.
inventory · 4,182 items
SYNC · 18s ago
ON FLOOR
4,182
SOLD · 30D
892
AVG TICKET
£31
REVENUE
£28,409
SKU
TITLE / FORMAT
QTY
PRICE
VELOCITY
GF-2841
Steely Dan — Aja · LP
3
$28
4/wk
GF-2842
Madvillain — Madvillainy · LP · GRAIL
1
$280
0.2/mo
GF-2843
Big Thief — Dragon · 2xLP
7
$32
6/wk
GF-1107
Funko Pop — Capaldi · MERCH
12
$12
2/wk
GF-0042
£1 BIN · 142 items · BATCH
142
$1
38/wk
§ 2.5 · WE GOT YOU

Yer shop runs a wee bit different. Aye. We've got ye sorted.

Every shop runs differently. Different floor layout, different POS, different consignment maths, different stack of weird auld-format bits and bobs out the back. Nothin' on this page is set in stone — see somethin' missing, ask. Most of these are an efternin's work for us.

Different label format?
We'll cut the template.
Want Stripe instead of Square?
We'll wire Stripe.
Already running Shopify?
Two-way sync. Catalogue + orders.
Selling at the Barrowlands on Sunday?
Mobile mode + offline basket.
Consignment with a 60/40 split?
Built-in. Set it once.
Tape store with weird format codes?
Custom format taxonomies.
Need a printed end-of-day report?
PDF, CSV, or thermal-printed.
Books and zines mixed in?
ISBN scans, same flow.
QuickBooks Desktop, no Online?
IIF export, with a heavy sigh, ken.
Want yer own custom domain?
DNS, SSL, done.
Sell on Discogs at the same time?
Two-way sync.
Funko Pops, lava lamps, oddities?
Manual SKU, same dashboard.
Cash-only Saturday market stall?
Cash mode, till reconciliation.
Hold a record for 48 hours?
Holds + pre-orders, name on the card.
// THE CLERK: Yer shop's no a SaaS use-case. It's a record shop. Tell us what's daft about how ye do it and we'll bend the software, no the other way around.
Tell us what's daft →
§ 4.0 · ABOUT THE FOUNDER
FOUNDER · 2026
ID PHOTO · ON FILE
Matthew Goff
600
records on the wall
500+
concerts
Bn+
users at scale

Built by someone who actually flips through yer stacks.

EX-GOOGLE
EX-ZAPPOS
600+LP COLLECTION
500+CONCERTS
Twenty years in big tech — Google, Zappos, the whole lot — buildin' things that scaled to billions of users. The whole time, the part of my week I actually looked forward to was Saturday at the local shop. I built the consumer side of gatefold.fm because naebody had built the second-screen tool a 600-record collection deserves.
But the apps and tools the shops use? Square doesna ken what a pressing is. Discogs treats sellers like a feature, no a customer. Shopify is a braw platform but mair than most indie shops want to maintain. Indie shops have been stuck choosing between three half-fits for fifteen years and naebody who actually loves records has built the missin' piece.
// THE PITCH
If ye run a shop and ye've ever cursed at a Square dashboard at midnight tryin' to figure out which pressing of Aja ye sold, drop me an email. We'll get it sorted.
§ 3.0 · PLANS

Three plans. One commission. Nae bullshit fees, pal.

Priced for record fairs, indie shops, and one-time setups. The 5% commission on app sales is in writing, in the contract, and is never goin' up. If ye need something custom, see Shop Built-to-Spec.

RECORD FAIR
RECORD FAIR / INDEPENDENT SELLER
Weekend sellers · crate-diggers
£8/ mo
or £79/yr — pause anytime between fairs.
  • Up to 1,000 active SKUs
  • Mobile scanner + Square Reader
  • Bin pricing + receipt printer
  • Public seller page on gatefold.fm
  • 1 user account
Request access
POPULAR
INDIE SHOP
Brick + mortar · 1–3 staff
£40/ mo
All hardware integrations · unlimited SKUs.
  • Unlimited inventory + non-music
  • Square Stand / Terminal / Register
  • Label printer + 3 templates
  • Web storefront + custom domain
  • Holds, pre-orders, want-list match
  • Up to 5 staff accounts
  • Sales reporting + QuickBooks export
Request access
ONE-TIME
STARTER KIT
Setup-included bundle
£TBDone-time
Square reader + thermal printer + onboarding.
  • Square Reader S3 (or credit toward Stand)
  • Brother QL-820 thermal printer
  • Starter pack — 500 thermal labels
  • 2-hour live setup with a human
  • First 3 months of Indie Shop included
  • 30-day money back, full stop
Pre-order kit
§ 3.1 · BUILT-TO-SPEC

Yer shop, yer flow. We'll build it.

Every shop runs differently. If yer workflow needs something we havena built — a particular consignment split, a weird crate-taggin' system, an integration with the POS yer wife's cousin wrote in 2009 — we'll scope it, build it, and ship it. Demo first, then we talk pounds.

Book a 30-min demo →includes scoping for custom feature dev
5%
COMMISSION ON IN-APP SALES

5% for aye. In writing. Never goin' up.

When a gatefold.fm app user buys from yer shop through the app, we take 5% — payment processing included. Zero on shippin'. Whatever the buyer pays for shippin' goes straight to ye. The contract says we canna raise the commission. Ever.

Discogs · 9% + payment fees + shippin' cut
eBay · 13.25% + payment fees + shippin' cut
Gatefold · 5%. Zero on shippin'.
§ 5.0 · EARLY ACCESS · 1 SHOP LIVE
G
Grooveline Records
Glasgow, Scotland
Brick + mortar · est. 2014
~4,200 SKUs
● ON GATEFOLD STORE
We replaced two spreadsheets, a Discogs tab I never closed, and the back of an envelope. The barcode-to-pressing thing alone saves me an hour a day. The £1 bin actually works at the till without me havin' to override a bloody thing.
● Hours saved / week · ~7● SKUs onboarded · 4,182● Web shop visits / mo · 1,840
§ 6.0 · BOOK A DEMO

Talk to a human.

20 minutes, nae borin' slide decks. We'll walk ye through Gatefold for Shops on a real inventory and answer onythin'. Pick a format, drop three windows that work for ye, and we'll confirm one within 24 hours.

QUESTIONS?shops@gatefold.fm↗
Shop / Seller name
Yer name
Email
Phone (optional)
City / region
Type of seller
HOW SHOULD WE MEET?Pick one
PROPOSED CALL TIMES — 20 MINAll times in yer local zone
SLOT 01PRIMARY
SLOT 02BACKUP
SLOT 03BACKUP 2
Time zone
Onythin' specific to cover?
AWAITING CONFIRMATION
FORM GF-001 · DEMO REQUEST
ORPrefer email? Hit shops@gatefold.fm direct — same humans, same 24-hour reply, aye.